Wedding Coordination & Event Planning Services | Belle Haven Events Minnesota

Partial Wedding Planning

A step beyond day-of coordination. Partial planning bridges the gap between what you've already planned and a wedding that's fully tied together. Our goal is to take the pieces you have and connect them into one seamless celebration, refining the details and easing the stress in the months leading up to your day.

Up to 5 detailed planning sessions

Vendor sourcing, meetings, and contract review

Budget development and tracking

Plus everything in Luxe Coordination

Pricing: Starting At

Partial Planning	~~$2,200~~ $2,000
Upgrade to Prestige Coordination	+$275

*Prices are subject to change.

Partial Planning $2,000

Partial planning is the right fit for couples who have booked their venue and date, sent save the dates, gathered design ideas, and lined up some vendors, but want a professional to tie it all together and stay hands-on through the day. It includes everything in our Luxe Coordination package.

What's Included:

All services included in the Luxe Coordination package

Up to 5 detailed planning sessions

Sourcing and recommendations for up to 3 specialized vendors

Attendance and representation at selected vendor meetings

Extensive vendor management & contract review

Budget development & tracking assistance

Custom design concept for one focal area (guest table settings, table stationery, signage, or ceremony arch)

Unlimited email communication throughout the planning process

Choice of wedding rehearsal coordination or venue walk-through

Venue floor plan creation & optimization

Exclusive access to our custom planning app

Package Upgrade +$275

Upgrade your day-of coverage to the Prestige Coordination package, which adds a 2nd assistant and 2 additional hours of on-site coverage.

Inquire About Partial Planning

Wedding Coordination

Your wedding day should be magical, not stressful. Our wedding coordination services ensure every detail is flawlessly executed so you can be fully present for your special day.

From timeline management to vendor coordination, we handle the logistics while you focus on celebrating your love.

Day-of coordination and timeline management

Vendor communication and logistics

Ceremony and reception oversight

Emergency kit and problem-solving support

Pricing: Starting At

Luxe Coordination	~~$1,200~~ $1,100
Prestige Coordination	~~$1,800~~ $1,600

*Prices are subject to change. Additional add-ons available. Contact us for a custom quote.

Luxe Coordination $1,100

We will be present from start to finish, ensuring that you feel like a guest at your own wedding. There's no need for you to worry about setting up or taking down personal decorations or assigning family members tasks. We will manage any issues that may arise and will be available all night to assist with anything you might need!

What's Included:

Up to 12 hours of on-site coverage

Dedicated lead planner & 1 assistant on-site all day

3 detailed planning calls

Floor plan review & optimization

Custom timeline creation & vendor distribution

Day-of ceremony rehearsal management

Complete ceremony guidance & cueing

On-site coordination for entrances, speeches, & special dances

Music cueing for ceremony & key reception moments

Setup & takedown of personal decor*

Access to custom client portal

Vendor management & support

On-site problem-solving & troubleshooting

Personal decor loading into designated vehicle

Start working together 3-4 months before the wedding date

Access to a stocked wedding emergency kit

Unlimited email communication throughout the planning process

200+ guests: Guest count over 200? An additional assistant is required: $195 for 8 hours.

*Personal items do not include florals, candles, chargers, or any dinnerware.

Prestige Coordination $1,600

Great for couples with an earlier ceremony start, early-arriving vendors, or a larger setup, and for those who want an added rehearsal or venue walk-through.

Everything in Luxe, plus:

Up to 14 hours of on-site coverage

2nd assistant for 8 hours

Assist with custom venue floor plan

Wedding rehearsal or venue walk-through (must be booked on a date the wedding coordinator is available)

Upgrades from Luxe are available up to 3 weeks before the wedding.

Added Services

Added Hired Assistant

4 hours	$125
8 hours	$195
10 hours	$235
12 hours	$280

Additional Hours for Leads

One hour	$95
Two hours	$180

Wedding Rehearsal (travel not included)

90-minute rehearsal

$135

Decor Pickup (travel not included)

Starting at

$135

Linens, Decor & Dinner Settings

Larger design elements like florals, candles, dinnerware, linens, and furniture are normally handled by your design vendors so our team can stay focused on event logistics. If you'd like us to take them on, they can be added for a fee. Prices are listed as set up / take down / both, and cover up to 200 guests (larger guest counts are priced higher). Booking both saves around 10%. Candle lighting is always included in every package.

Linens

Linens (as is)	$30 / $50 / $70
Chair covers	$110 / $50 / $145

Decor

Wax/glass hurricane candles or premade florals	$80 / $80 / $145
Wax/glass hurricane candles and premade florals	$150 / $150 / $270
Dumping or filling water vases upgrade	$30 / $30 / $55

Dinner Settings

Chargers	$25 / $55 / $70
Napkins (pre-folded)	$25 / $55 / $70
Dishes/flatware	$25

We don't bus or wash dishes.

Booking & Staffing

To ensure proper staffing for your event, all additional services must be finalized at least three weeks before your wedding date. Unapproved or last-minute additions on the day of are subject to a 25% surcharge.

Custom Bundles

If your event has fewer than 55 guests and/or requires multiple add-on services, custom package pricing is available upon request.

Payment & Travel

Payment

A 25% non-refundable retainer is due at contract signing

Coordination packages: the remaining balance is due 3 weeks before the wedding date

Partial Planning: another 25% is due 120 days before the wedding date, and the remaining balance is due 3 weeks before the wedding date

Travel

Travel costs beyond 55 miles are covered by the client

For travel beyond 90 minutes, the client provides a hotel room for one night (the night of the wedding)

For travel beyond 2 hours, the client provides a hotel room for two nights

What We Don't Cover

The services below are not part of our offerings. If you need any of them, consider hiring or assigning someone else for the task. If your venue hosts more than just weddings (event centers, restaurants, zoos, parks, etc.), please check with the venue about the services they provide.

Setting up or breaking down tables and chairs

Moving, setting up, or breaking down furniture

Building or setting up heavy backdrops

Setting up or tearing down equipment

Mopping, sweeping, or vacuuming

Wiping down tables

Restocking or cleaning bathrooms

Busing tables beyond normal courtesy

Washing dishes

Locking up the venue

Carrying high-value items like rings, purses, wallets, or bags

Setting up or catering perishable foods

Inquire About Wedding Coordination

Event Design & Styling

Every event tells a story. Our design and styling services bring your vision to life with cohesive aesthetics, thoughtful details, and curated decor that creates an unforgettable atmosphere.

We work with you to understand your style and transform your venue into a beautiful, personalized space.

Concept development and mood boards

Decor selection and coordination

Tablescape and floral styling

Full venue transformation

Discuss Your Event Design

What couples say on Google

5.0 ★★★★★ 12 Google reviews View on Google

★★★★★

If I could give them 100 stars I would!!! Wow I cannot recommend Katelynne and Chris enough!!!! Seriously they were a dream team. I hired them for both my rehearsal and my day of coordinating, and I am so happy that I did !!!! They were both so easy to talk to and were happy to answer all of my random last-minute questions!!! My wedding day was a breeze with them!! They even make a priority for you and your new husband to have a quiet 15 minutes together after the ceremony before the rest of the day. It was really special of them to do that Every little detail I could think of was handled without a second thought. It's like they were able to read my mind and set up everything just like I had imagined!!!!!!! SUCH an amazing and sweet couple! I will be recommending them to everyone !!! I cannot thank them enough !!

madi c a month ago

★★★★★

Katlynne & Chris did an Amazing job coordinating my son & daughter-in-laws wedding! They were so detailed setting up the venue and kept everyone on a schedule. We were all able to enjoy the moment. Thank you for making sure Samantha and Brenden’s wedding day was perfect!! Truly grateful for all your hard work and it was a pleasure getting to meet you both!

Kelly Lukacsik 2 months ago

★★★★★

At first, I wasn't planning to hire a Day of Coordinator to save on expenses, but working with Katlynne and Chris was the best decision ever. I cannot even start to explain how easy the process was. The communication and instructions leading up to the wedding were smooth and straightforward. Katlynne was so kind and helped me through all my questions and concerns. On the day of the wedding, Katlynne and Chris were the perfect blend of being flexible while staying on schedule. They are also really friendly and social, so it did not feel awkward at all. Everything was perfect, and they brought my vision to life, but made it even better. They are amazing at delivering the big picture and equally amazing at the fine details. For example, placing a cool beverage dispenser by the outdoor ceremony for the guests, as it was a warm afternoon. From management to set up and tear down, it was literal perfection. I initially was so stressed with wedding planning but on the day, I found myself fully enjoying myself because I knew I could trust them to handle everything. My family could not stop raving about how much they loved Katlynne and Chris. I loved them so much, it makes me want to get married again and again and again (same husband at each wedding), and each time, I would definitely ask them to be my Day of Coordinator. They really are the best, and if you are looking for a DOC or are on the fence, I would highly recommend them.

Kayla Lee 3 months ago

Our Services

Partial Wedding Planning

Pricing: Starting At